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Bid Coodinator

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Bid Coodinator

Posted 16 days ago

  • Sector: Sales
  • Expiry Date: 06 April 2023
  • Job Ref: J8733
Join the Access Family and see how we make software ideas become a reality!

Our core value of ‘Love Work, Love Life, Be You’ has been central to our success and so we’re looking for people to join us who share our passion for making things better every day and help us continue to grow. 

We are the number one UK headquartered software provider in the UK and are forecasted to grow to a global population of over 12,000 employees by 2026.

What are we all about?

At Access, we love software and how technology never stays the same. It's this passion that drives us to work closely across sectors to understand the business needs of our customers - from the Hospitality sector, to Manufacturing industry, to Not for Profit’s to Construction, and many more. 
We're passionate about helping our customers stay one step ahead of the challenges facing their industry and business, currently helping over 60,000 customers to have the freedom to do more. 


Day to Day 

  • Prepare and collate all tender and bid submission documents in compliance with the requests and requirements 
  • Identify prospective customers’ needs from the tender documentation and suggest appropriate Definitiv products and services 
  • Effectively manage the initial tender submission by coordinating tasks with internal stakeholders that need to be engaged on a tender submission and communicating timeframes in accordance with the tender deadlines 
  • Manage and nurture prospective customers through the tender and bidding process 
  • Proactively manage current tenders and provide updates in the CRM and status reports to the sales team 
  • Build and maintain a library of tender responses and supporting material that can be used throughout the tender process 
  • Maintain a strong understanding of our products and services, including updates to ensure submissions are current and relevant 
  • Stay abreast of software and industry developments including that of competitors 
  • Nurture partner relationships to ensure partners are including us in their tenders and we are engaging them in applicable tenders 
  • Support and educate our distributive partners with their Definitiv-based tenders 
  • Provide support to the sales team with leads generated from other channels 
Your Skills and Experiences 
  • Ideally more than 3 years’ experience in B2B tender and bid management (Ideally in business software or professional services industry) 
  • Great with negotiating with prospective customers throughout the tender process and specifically the commercial stages 
  • Be willing to take on difficult questions and seek help from the right internal resources 
  • Skilled at managing projects and developing internal timeframes to meet external tender deadlines 
  • Highly organised with the ability to prioritise, delegate, schedule, and plan 
  • Have excellent written and verbal communication skills 
  • Strong grammatical and proofreading / editing skills 
  • Be strong at communicating and building interpersonal relationships 
  • Friendly and customer service driven 
  • Payroll, HR, Workforce Management, SaaS and/or ERP experience preferred but not essential 
  • Team player, able to support team members and the wider business 

 What does Access offer you?


On top of a competitive salary, our wellbeing days taking you to 25 days leave a year (rules apply) and a health contribution you’ll also be able to choose from a range of benefits to suit you. We pride ourselves on being an organisation that gives back so you’ll also have 3 charity days you can take to support something that matters to you.   

At Access we’re all about helping everyone Love Work and Love Life. Why? Because we believe people can only be their best when they can be themselves. So, if you are excited about this role, but your past experience doesn’t match perfectly, we’d still love to hear from you. You might just be whom we are looking for. 

We love the fact that we’re all different. We believe by having more diverse perspectives at work improves how we run our business, helps us to better support our customers, and when you think about it, it’s just more fun!


What’s holding you back? Come and be part of our Amazing Access Family! 
Love Work. Love Life. Be You!